VENDORS, PARTNERS & FOUNDERS

Vendor Agreement (You Are the Buyer)

Use when you buy goods or services regularly from a vendor. It protects your input tax credit by requiring the vendor to file GST returns on time, and gives you clear rights on quality, delays and audit.

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2 of 10 required fields filled

8 required fields still empty — shown highlighted in the letter.

First party (your business) *

First party entity type

First party registered address *

First party signatory & designation *

Second party *

Second party entity type

Second party address *

Second party signatory & designation *

Goods / services to be supplied *

Payment period (days from acceptance)If the vendor is a micro/small enterprise, this cannot exceed 45 days.

Delay damages per week (% of delayed value)

Cap on delay damages (% of order value)

Warranty (months)

Term (months)

Termination notice (days)

Place *

Date *

Courts / seat of arbitration (city) *

Laws this relies on

CGST Act, 2017 · Section 16(2)Buyer's input tax credit depends on the vendor reporting the invoice in its return and the tax actually being paid to the Government.
Indian Contract Act, 1872 · Section 74Liquidated damages for delay are recoverable only as reasonable compensation up to the agreed cap.
Prevention of Corruption Act, 1988 · Section 9A commercial organisation is liable if a person associated with it bribes a public servant; adequate procedures are a defence.
MSMED Act, 2006 · Section 15If the vendor is a micro/small enterprise, you must pay within the agreed period, never later than 45 days.

How to execute

Print on non-judicial stamp paper of the value your state requires (or e-stamp), then sign with witnesses.

Print on non-judicial stamp paper or an e-stamp certificate of the value prescribed by the Stamp Act of the state where it is signed — stamp duty varies by state. All signatories should initial every page and sign before two witnesses.

Click anywhere in the letter to edit it. Changes to the form keep flowing in.

This is a general template, not legal advice. Laws, stamp duty and procedures vary by state and change over time — have a qualified advocate review it for your facts before signing or sending.